Director of Operations

Company Details

Creating Active Young Stewards of the Natural World

Organization Summary

Green Woods Charter School (GWCS) provides children in grades K through 8 with the opportunity to be active, knowledgeable, and conscientious young investigators by fostering a keen understanding of the interrelatedness and interdependence of our local and global existence; creating active young stewards of the natural world.  GWCS serves children primarily in the Roxborough catchment area of Philadelphia.


Position Summary:

The Director of Operations is responsible for overseeing the operational systems and infrastructure of the school. The Director of Operations will work with the CEO and the school leadership team to ensure that the school is run in an orderly and effective manner.  The Director of Operations reports to the CEO and manage the main office staff.


Duties and Responsibilities:


Lead the planning and execution of student recruitment related activities, such as open houses, the enrollment lottery, and paperwork session to maintain a fully-enrolled school community
Ensure that all appropriate paperwork is gathered during the enrollment process
Work to support student retention through family meetings, withdraw documentation, exit interviews, and other events
School Administration

Assist school leadership with the maintenance of accurate school schedules and student records in accordance with school, local, state and federal requirements
Ensure the timely production of student Report Cards
Infrastructure Management

Ensure the timely implementation of all items on the school’s annual calendar
Ensure that the school is equipped for start-up/new school year by ordering furniture, equipment, and classroom supplies
Ensure the maintenance of campus facilities by managing custodial personnel and third-party contracts for trash removal, recycling, and landscaping
Manage the school’s supply and asset inventory
Manage the school’s transportation services by coordinating with service providers
Financial Management

Work with the CEO and the GWCS Board of Trustees to develop and manage the school’s budget
Oversee deposit of school-based funds, including the management of petty cash
Maintain accurate records of all financial transactions and submit them to Omnivest for processing
Participate in monthly meetings to review/account for budget variances
Ensure bi-weekly payroll is processed for all employees
Ensure adherence to school’s fiscal policy and procedures; participate in annual financial audit process by providing documentation as needed to auditors
Manage school purchasing process by placing orders with vendors, tracking delivery and maintaining inventory
Customer Service

Manage all front desk personnel and on-site operational staff
Oversee all customer service matters at the school including general requests for information, proper telephone procedures, mail distribution and transportation parking requests
Supervise the maintenance, repairs, and emergency management of the facility by the facilities personnel
Drive positive family and community relations for the school through quality communications and interactions when entering the school building

Maintain an accurate student information system with the assistance of the PIMS coordinator and Business Manager.
With the support of the CEO, ensure compliance with all state, federal, and policies related to public school operations
Coordinate safety protocols and drills to match state and local regulations
With the support of GWCS Human Resources consultant, ensure compliance with all employment laws and policies, as well as support the collection and maintenance of proper human resources information for faculty and staff
Additional duties as assigned

Commitment to GWSC mission and belief that all students can learn
Demonstrated professionalism and responsibility, and a strong work ethic
A positive, high-energy attitude, and a drive for personal excellence
Flexible attitude, ability to work with urgency
Strong problem solving and strategic thinking skills
Willingness and desire to participate in unexpected projects
·         Commitment to professional growth

Strong leadership skills and a demonstrated capacity to manage people in a work setting
Strong interpersonal and communication skills and the ability to work effectively with a diverse group of people
Strong organizational skills and the ability to handle multiple projects and responsibilities simultaneously
Ability to foster a cooperative work environment
Ability to train and supervise employees including organizing, prioritizing and scheduling work assignments
Ability to work with computers, various software programs and other technology
Knowledge of management and operations systems and strategies to run an effective organization
Knowledge of public education and charter schools highly desirable, but not required
Education and Experience:

·         Bachelor’s Degree

·         Master’s Degree preferred

·         Minimum two (2) years management experience or equivalent related work experience to complete the listed duties


Physical Requirements:

Ability to physically perform the duties and to work in the environmental conditions required such as:

Functioning in classroom space – walking, sitting, standing, reaching
Must be able to sit for up to two hours looking at a computer monitor, using a keyboard/mouse and typing
Must be able to stand for up to two hours instructing a classroom of learners
Must be able to lift up to 25lbs on a frequent basis
Application Instructions

Email resume and cover letter to Molly Farley, Human Resources Consultant, at